ROCKY MOUNTAIN CLASSICAL ACADEMY

Position Description

POSITION TITLE:   Board of Directors - Recording Secretary

SCHEDULE:  Attend all Board meetings (typically monthly, Thursday evenings); Prep for meetings and follow-up on action items after meeting. Additional hours vary.   

COMPENSATION: $30-$35.00/hourly (pending experience)

REPORTS TO:  RMCA's Board President

QUALIFICATIONS:                         

• Associates degree
• 2 years of secretarial experience in a school setting - Charter School experience is a plus
• Thorough knowledge of business, English, spelling, and punctuation
• Effective interpersonal and communication skills
• Efficient in taking and transcribing oral dictation
• Basic understanding of Roberts Rule of order; Prior experience with a non-profit Board of Directors preferred
• Proficient with Google Drive; Microsoft Office
• Must pass background check 

SUMMARY:

The Recording Secretary to the Board is an employee of the Board of Directors and not a voting member of the Board. The Recording Secretary ensures meetings are effectively organized and minutes are recorded as per legal guidelines. The Recording Secretary will maintain effective records, upholding the legal requirements of governing documents.

ESSENTIAL JOB FUNCTIONS:

1. Create monthly agenda as directed by the Board President
2. Post agenda as per requirements of the Bylaws each month
3. Take and transcribe minutes of meetings
4. Prepare materials for meetings: Notices, resolutions, agenda, and related reports
5. Handle personal or confidential information
6. Have general working knowledge of Charter Schools
7. Understand the roles of the Board and Administration of RMCA
8. Provide official School Board records to state auditors and attorneys as needed
9. Maintain online files and postings for all official School Board minutes and records
10. Assist Board President with annual elections
11. Maintain records of Directors’ contact information and terms
12. Perform other duties as assigned